Employment / Executive Assistant to the President

SUMMARY

Reporting directly to the Presidents of Shepherds College and Shepherds Foundation, the Executive Assistant to the President: 

1) Provides an executive level of administrative support to the Presidents’ offices through the management of complex and often confidential operational details of the offices; 

2) Provides information and service to a wide range of internal and external contacts, including the Leadership Team and both Boards of Directors, and 

3) Coordinates all the details of the various meetings for the SC Board of Directors, SFI Board of Directors, and their various committees, including scheduling meetings, taking notes at board meetings, arranging for meals, and providing all necessary board materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following and other duties as assigned:

• Serves as a conduit of Christ’s love in an effort to point others to Jesus through actions and words
• Provides a wide range of complex office administration and support to the president, requiring excellent communication and interpersonal skills and a thorough knowledge of policies and procedures related to the successful operation of Shepherds College and Shepherds Foundation
• Serves as the principal administrative contact and liaison to support relations with external and internal contacts, including parents/guardians, politicians, community leaders, donors, staff, and students
• Oversees all planning for the Presidents’ Office, including managing calendars, arrangements for meetings and appointments, travel arrangements, expense reports, etc.; coordinates meetings led by either President through the inviting of attendees, preparing of documents, securing adequate meeting space, etc.
• Acts as a key liaison to Shepherds’ board members including regular communication, preparation for board meetings, and note-taking during the meetings
• Receives and responds to mail and email correspondence, prioritizing key communications that require each President’s most immediate response, preparing letters for the Presidents, and maintaining documentation of personal contacts with donors, board members, etc.
• Provides a wide range of support, including developing and maintaining a file system, keyboarding, composing and editing letters, reports, and presentations.
• Proficient in multiple technical applications, including word processing, database management, spreadsheets, electronic calendars, email, and other applications
• Contributes to the successful hosting of events on campus that involve either President, including event invitations and guest lists, arranging for event space, logistics, etc.
• Warmly and professionally greets visitors to campus, especially those coming to see either President
• Performs other duties related to the administrative support of both President Offices

SKILLS/EXPERIENCE/EDUCATION

• Experience as an Administrative Assistant
• Bachelor’s degree preferred
• Computer skills, including proficiency in Microsoft Office Suite
• Effective communication skills, including verbal and written communication
• Strong organizational skills; careful attention to details
• Possess a high level of professionalism, including the ability to maintain strict confidentiality

CERTIFICATES, LICENSES, REGISTRATIONS

Valid driver's license

QUALIFICATIONS

To perform this job successfully, an individual must satisfactorily perform each essential duty listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

All new employees are required to pass a physical examination, be tested for and be free of TB, and be tested for and free of Hepatitis B (or start the Hepatitis B vaccination series), all within the 90 days immediately prior to starting employment. Shepherds assumes payment for the cost of the physical and TB test as described above and will pay the cost of the chest x-ray and reading if one is required as well as any Hepatitis B testing or immunization. All additional costs are assumed by the employee.

ALIGNMENT WITH OUR MISSION

Employee shall commit to the mission of Shepherds College, which is to educate and train students with intellectual and developmental disabilities by equipping them to reach Appropriate Independence™ (Ai) through the development of vocational, social and life skills while inspiring a lasting awareness of God’s plan for their lives. Employee shall have a deep understanding of Ai and its guiding principles, as Ai is the foundation of our education and training programs here at Shepherds College.

ALIGNMENT WITH OUR CULTURE

Employee must be in alignment and in agreement with the eight key behaviors that shape our culture here at Shepherds College: 1) Model Christ-likeness - Point others to Jesus through our actions and words; 2) Be Creative - Practice strategic innovation; 3) Pursue Excellence - Whatever it is, make it better; 4) Maximize Strengths - Cultivate the value and potential of every individual; 5) Promote Professionalism - Present the best you, always;  6) Work Together - Collaborate to fulfill our mission; 7) Embrace Accountability - Own the process and the outcome; 8) Experience Gratitude - Recognize and affirm the good. 

ALIGNMENT WITH OUR FAITH

Employee must be in full alignment and agreement with the Shepherds College Statement of Faith and Biblical Responsibilities of Shepherds Staff. Employee must be part of a faith community that is aligned with traditional protestant Christian faith.

REASONING ABILITY

Must have the ability to apply common sense understanding to carry out instructions furnished in written, oral, diagram, or schedule form.  Must be able to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel, and talk or hear.  The employee frequently is required to stand and sit. The employee is occasionally required to walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.